Campus Bank Accounts and Purchasing Procedures 

Campus Bank Accounts

All chartered student organizations are eligible to receive an on-campus bank account. Campus Bank accounts work like any other private bank account, but there are no fees associated with holding the account or making transactions within the account.

All Camps Bank accounts are assigned a Campus Bank ID# which is similar to an account number. Campus Bank accounts are not considered University money, thus are not tax-exempt. However, students must still exercise caution when dealing with funds on our campus.

Purchasing Procedures

It is important for students to know and understand the processes for completing account transactions and timeline involved in receiving a check or cash advance.

Petty Cash

You can receive petty cash in amounts of $50 or less. Your advisor must sign the card in order to receive the funds.

Always remember to collect all of your receipts to either be turned in with the Year-end Audit Form or Event Evaluation Form.

Check Requests/Cash Advances

Check Requisition forms are not necessary for campus bank accounts. If your organization completes a (green) Check Requisition form, the Business Office will treat it like a requisition and the process can take up to four weeks. Rather, the organization can do a check request.

1.  Pick-up a Check Request form from the Office of Student Organizations in the Frazier Health Center.
2. Complete the form and submit to the Director of Student Organizations. There are two runs a week for both cash advances and check cutting – Tuesdays and Fridays. To receive a check by Tuesday, submit form by the previous Friday at 9:00 am. To receive on Friday, submit form by the previous Wednesday at 9:00 am.
3. On the card, indicate your organization’s Campus Bank Id# and who will be picking up the check.